Week 2 Assignment: Formatting a Professional Memo

Week 2 Assignment  |  CI1000: Computer Basics for Healthcare Professionals  |  90 Points

Aligns with CO-2 (Word Formatting & Document Production)

Wk 1: Set Up Wk 2: Format Wk 3: Protect Wk 4: Cite Wk 5: Report

Your Scenario

Dr. Elena Rivera, Medical Director writes:

Communication in healthcare depends on clear, consistently formatted documents. This week you will apply Microsoft Word's formatting tools — fonts, bold/italic, find & replace, and spell-check — to create a professional internal memo.

“Every memo that goes out from Sunnydale represents our professionalism. I need your formatting to be clean and consistent — that means proper bold headers, no spelling errors, and the right clinic name throughout.”

Task 1 18 pts

Download the Week 2 Memo Template from the course files.

Task 2 18 pts

Using the Find & Replace feature (Ctrl+H), update all instances of "[CLINIC NAME]" with "Sunnydale Family Health Clinic" and all instances of "[DATE]" with today's date.

Task 3 18 pts

Format the memo header (TO, FROM, DATE, RE) in bold. Use italic for the subject line.

Task 4 18 pts

Run the spell-checker and correct any errors. Confirm no red or blue wavy underlines remain.

Task 5 18 pts

Save as Lastname_Firstname_CI1000_W2.docx and submit.

Steps to Complete

1Download the Week 2 Memo Template from the course files section in D2L.
2Open the template in Microsoft Word.
3Press Ctrl+H to open Find & Replace. In "Find what," type [CLINIC NAME]. In "Replace with," type Sunnydale Family Health Clinic. Click Replace All.
4Press Ctrl+H again. Replace [DATE] with today's date (e.g., April 3, 2026). Click Replace All.
5Select the TO field label → click Bold (Ctrl+B). Repeat for FROM, DATE, and RE.
6Select the subject line text (after RE:) → click Italic (Ctrl+I).
7Go to Review → Spelling & Grammar (F7). Correct all flagged errors. Confirm no red or blue underlines remain.
8File → Save As → navigate to Documents/CI1000/Week2 → filename: Lastname_Firstname_CI1000_W2 → Save.
9Submit the .docx file to the Week 2 Assignment dropbox in D2L.

Before You Submit — Checklist

  • All instances of [CLINIC NAME] replaced with "Sunnydale Family Health Clinic"
  • All instances of [DATE] replaced with today's date
  • TO, FROM, DATE, RE fields formatted in bold
  • Subject line (after RE:) formatted in italic
  • Spell-check run; no wavy underlines remain
  • File saved as Lastname_Firstname_CI1000_W2.docx

Grading Rubric

Criterion Excellent Proficient Developing Pts
Find & Replace — All Placeholders Updated [CLINIC NAME] replaced with "Sunnydale Family Health Clinic" and [DATE] replaced throughout; verified with Ctrl+H One or two instances of [CLINIC NAME] or [DATE] remain unreplaced Find & Replace not used; placeholders still visible in submitted document 25
Header Formatting — Bold and Italic Applied Correctly TO, FROM, DATE, RE fields are bold; subject line is italic; no extra formatting on body text Most formatting correct; one element missing bold or italic Formatting not applied; headers look identical to body text 25
Spell-Check — No Remaining Errors Spell-checker run; no red or blue wavy underlines visible; medical terms checked manually One or two uncorrected errors remain Spell-check not run; multiple errors visible 20
Submission Naming File named exactly Lastname_Firstname_CI1000_W2.docx Name has one minor error (wrong separator, extra space, or missing element) Generic filename (e.g., Document1.docx or Memo.docx) 20
Total90

Submission

Title your submission: Lastname_Firstname_CI1000_W2.docx